How to Register a Private Limited Company

Step 1: Name Approval

You can choose a Unique Name for your company that is proposed to be formed. The proposed name should be in accordance with the regulations of the Companies Act and Rules. The name of a Private Limited Company should be in the form mentioned below:

 

A company name should have three parts. The first part must be a uniquely Coined term. The second part should describe the business activity of the company and the third part should end up with its type of entity. 

 

 

Example:

First part: ‘Sidco’, a unique Prefix

 

 

Second Part: ‘Chemicals’, this is a company that manufactures certain raw acids and chemicals, hence the middle name can be chemical/formulation/acids etc.

 

 

Third Part:  The name should end with the entity type ir ‘Pvt Ltd’, 

 

“Sidco Chemicals Private Limited”

 

Form INC 1 is the appropriate form for applying for a company name

 

 

Step 2: Digital Signature

A digital signature is a form of electronic fingerprint which is used to sign any online documents electronically. Mostly used in business for the purpose of filing ROC compliances and GST returns. 

 

Every shareholder in a company obtains a Digital Signature for filing the registration documents before the Registrar of Companies. The specific form of Digital signature suitable for Company Registration is a Class 3 digital signature. 

 

 

Step 3: Director Identification Number 

Director Identification Number is shortly known as DIN or DIN number, to be obtained by all the directors of a Company. As per section 153 of the Indian Companies Act, every individual who wants to be a director in a company needs to obtain the Director Identification Number (DIN). 

Director Identification Number or DIN is an 8-digit unique identification number which is allotted to every director by the Central Government.

 

 

Step 4: MOA and AOA

A Memorandum of Association is one of the important documents for forming a limited company and it describes the ‘objects’ on which the company is to be formed. It identifies the scope of its operation and determines the boundaries that the company cannot cross.

 

Article of Association is a document that defines the Rules and Regulations of the operation of a Company. AoA is like the constitution of a company. It describes the rules and regulations governing the internal affairs of a company.

 

 

Step 5: Submission of documents 

The list of documents that are required for filing a Private Limited Company Registration are:

 

• For Shareholders: 
• Aadhar Card 

• PAN card
• Residential proof
• Passport size photo
• Address proof for Office Premises:
• Rental agreement or lease agreement 

• Property tax receipt

• • Utility bill

• No Objection Document (NOC) 

Step 6: Certificate of Incorporation 

Once the Company Registration process is completed, the Registrar of Companies will issue a certificate of incorporation and it will be sent to the registered email id. 

A certificate of incorporation is a legal document that shows, the company has been incorporated by the ROC. In short, it is the company’s birth certificate.

 

 

Obtain PAN Card and TAN

 

The full form of PAN is the Permanent Account Number and it is the tax identification of the firm that tracks the transactions of the company, which is monitored by the Income Tax Department.

 

Tax Deduction Account Number is a full form of TAN, also issued by the Income Tax Department. It is a ten-digit alphanumeric number which is obtained from the official website of NSDL.